Official Website of
International Relations and Foreign Service
Carolinian Circle of Young Diplomats
(Political Science, University of San Carlos, Cebu City, PH)
by 2016 IRFS Summer Interns
Racing Through the IRFS Summer Internship Program
International Relations and Foreign Service (IRFS) students live in a globally competitive world. Updating yourself on the latest in global affairs and IR theories can give you a head start. However, employers are on the lookout for practical competencies such as MS Office, data entry and filing. Topuniversities.com also lists attributes such as intercultural diplomacy and relevant work experience. The question is: how are fresh IRFS graduates supposed to obtain that?
That’s where the Summer Internship Program (SIP) comes in. Based on the experiences of the IRFS130 class in Summer 2016, this article outlines the tools and processes which will let you race through your internship. Sweating is still guaranteed.
![]() Enfants D'AsiePhoto taken from my field visit to the student beneficiaries of Children of Asia in Taboan. - Patricia Isabel Tanco | ![]() Enfants D'AsiePhoto taken from the field visit to the student beneficiaries of Children of Asia in Lorega. - Patricia Isabel Tanco | ![]() Cebu City Sister City CommissionPosing beside the logo of the Cebu City Sister City Commission. - Eunice Wagwag |
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![]() Cebu City Sister City CommissionMy workstation at the Sister City Commission. Eunice Wagwag | ![]() Cebu City Sister City CommissionWith fellow co-interns Pat and Rhea. - Eunice Wagwag | ![]() Cebu City Sister City CommissionTogether with Sir Jerome and Ms. Michelle, administrative staff of the Cebu City Sister City Commission. - Eunice Wagwag |
![]() USC American CornerMarla So receiving her Certificate of Completion. With Ms. Sal and Ms. May. | ![]() USC American CornerMarla So preparing materials for an American Corner Cebu. | ![]() Habitat for Humanity PhilippinesHFHP Interns with Georgetown University - Qatar volunteers. Photo taken during their Bantayan Island field work. |
![]() Habitat for Humanity PhilippinesHFHP Interns with Georgetown University - Qatar volunteers and children beneficiaries. Photo taken during their Bantayan Island field work. | ![]() Habitat for Humanity PhilippineStriking a pose for HFHP employee photoshoot. | ![]() Habitat for Humanity PhilippinesStriking a pose for HFHP employee photoshoot. |
I. READY: Knowing Thyself
The Greeks said it then, and we’ll say it again here. Before making a decision on where to intern, it is very important to know thyself: your personality, your abilities, your flaws, your goals as an IRFS student. Take some time to think about your career path. List down your personal advocacies and look for organizations related to your interests. Trust us; you’ll be more likely to stick through the internship if you love what you’re doing. Take Emma Watson, for example. As vocal feminist, she advocated for gender equality by giving a speech in front of the UN about “He for She”.
Having a bit of trouble self-evaluating? Give the SWOT method a shot. An acronym for Strengths, Weaknesses, Opportunities, and Threats, it analyzes the following:
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Strengths – positive and internal
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Weaknesses – negative and internal
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Opportunities – positive and external
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Threats – negative and external
Use this to visualize your skillset, as well as outside factors. Use your Strengths to overcome Threats. Facing a lot of competition from other schools (Threat)? Highlight your unique volunteer work in your resume (Strength). Pick internship Opportunities which avoid your Weaknesses. Afraid of public speaking (Weakness)? Don’t apply at an institution which mostly requires computer work (Opportunity).
In embarking on your odyssey as a young professional, never forget your goals! According to Ron Moffatt, “A global-ready graduate [is] a person with a grasp of global systems, global issues, the dynamics of how things are interrelated and interconnected in the world, and how society can best address global issues.” NAFSA, an Association of international educators, identified skills globally competent graduates have. Make sure that you aim for internships which will hone them.
II. GET SET: Preparing Your Portfolio
(click on image to enlarge)
SOURCES
http://consciousmagazine.co/heforshe/
https://www.mindtools.com/pages/article/newTMC_05_1.htm
https://www.nafsa.org/_/File/_/global_competency_2.pdf
http://career.opcd.wfu.edu/find-an-internship/
http://www.redcross.org.ph/get-involved/volunteer/frequently-asked-questions-volunteer
http://work.chron.com/write-cv-internship-14563.html
http://jobsearch.about.com/od/coverletters/a/aa030401a.htm
https://careerservices.princeton.edu/undergraduate-students/interviews-offers/preparing-interviews


We recommend scoping for the right place to intern—also known as a Host Establishment (HE)—as early as Second Year. Government agencies like the Department of Foreign Affairs require time to process your application. You’ll also be facing competition from other students. Here are a few considerations:
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Research-based: Choosing an HE related to your thesis topic gives you firsthand experience of the inner workings of such an organization, as well as connections which may make data gathering much easier.
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Advocacy-based: Are the goals of your intended HE compatible with yours? The sense of fulfillment from achieving shared interests will encourage you to do your best.
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Volunteer-based: Have you volunteered in an NGO? Organizations like Red Cross are more likely to accept previous volunteers as interns.
Once you’ve narrowed down your candidate HEs, you need to prepare your documentation: (1) CV or resume, (2) Cover letter for HE, and (3) Letter of commitment to track adviser. Proofread your paperwork and keep them as straightforward as possible. Below is a list detailing the basics of preparing a CV and cover letter.
1. Write your name, address, mobile number and email address.
2. List down your personal internship objective.
3. Place your educational background. Start from the most current to your elementary year. Include the date of your graduation.
4. Include a section that will display your achievements and other awards. Use bullet points and don’t forget the date.
5. Place your current engagements or connections (e.g. organizations you’re part of).
6. Add another section for your skills. Highlight your practical and observable abilities.
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Header: Write the date and the name, position and company of the addressee. You can also include your contact information.
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Salutation: Start this by writing “Dear”, followed by the addressee’s title and their last name. Write “Dear Hiring Manager” if you do not know the addressee’s last name.
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Introduction: state your intention to apply for internship. Include how you learned about the job (e.g. internet, referral, newspaper)
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Body: market yourself by mentioning why you’re the perfect person for the job. Try researching on how your chosen HE’s goals and objectives are compatible with yours. (e.g. your skill sets, achievements, experience, etc.)
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Closing: express your interest by further discussing the HE’s opportunities of hiring you. Don’t forget to thank the HE.
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Signature: include a complimentary close, followed by your handwritten signature and typed name.
The Letter of Commitment aims to convince your track adviser that you are fit and dedicated to seeing your internship through. Section 4, Article A of the USC PoSC SIP Policy Manuel gives the following details on making a Letter of Commitment.
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Always indicate the track adviser as the addressee of the letter. Correct information is required including the complete name and all pertinent info relating to the addressee.
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Include in your request a conditional endorsement if the letter is for that reason, if not, your eligibility to be endorsed by your track adviser. State your career goals and intended learning outcomes that are parallel with the IR-specific outcomes and your own target HE’s objectives.
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Affix your signature as student with the signature of your parent/ guardian as a sign of consent.
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Include with your letter of commitment a copy of the medical certificate given by the university clinic or your personal doctor that certifies that you are physical, mentally and emotionally fit to undergo a summer internship.
Sometimes, your candidate HE may request for an interview. Here are some tips to get through that smoothly.
1. Be on time. Punctuality is impressive, but what gives more impression to the interviewer
is the display of determination by the way you prove you’re not taking them for granted, when you come in earlier than expected. Being early also gives you time to relax before the actual interview materializes.
2. Wear appropriate attire. The choice of wardrobe depends on the host establishment, but always make sure to look presentable.
3. Thoroughly research the background of the host establishment before the actual interview. You should know the pros and cons of working with the HE.
4. Familiarize yourself with your CV or resume and anything that is in your portfolio. Interviewers will validate the authenticity of your resume and the honesty that is in there by asking you subtle questions.
One of the things that made the Summer 2016 SIP unique was the Sending Off at the USC Downtown Campus Chapel. The homily summarized the general goal of the SIP for all IRFS students: “Education with a mission”. It was brief ceremony which nonetheless imbibed our internships with meaning. While reading the pledge, the seriousness of what we were about to embark on was clear.
III. GO: Internship Issues
During your internship, anything can happen. It is important to understand the various issues and projects which you may face. Because of the vast number of possible events, giving a standard set of rules is difficult. However, you have the testimonials of successful IRFS interns to guide the way.
Composing Yourself in (International) Non-Government Organizations: INGOs or NGOs tend to conduct business in a more casual manner than government offices. Still, just because it’s casual, it doesn’t mean that you don’t have to be professional. Always remember that how you present yourself to others and how you treat your coworkers says a lot about you as a person. Act according to the values being promoted by your organization. Remember that you do not only represent yourself but also your organization. Careless behavior may affect your and your organization’s image and reputation. — Julli Aurelia
Composing Yourself in Government Organizations: Hit up the word “etiquette” in any dictionary. Most likely, you’ll find the word linked with proper behavior, protocol, decorum and manners. Being an intern in a government office means being and acting professional. You do not want to do or say anything to jeopardize you or your host establishment's image and reputation. And no, you don’t need prince or princess lessons on etiquette! When in doubt always remember the things your elders taught you, such as being respectful and on time. Take note of the values and qualities treasured in your host establishment. — Andrea Vargas
Accomplishing the Necessary Paperwork: Accomplishing your Memorandum of Agreement (MOA) and Terms of Reference (TOR) can be a hassle when your assigned H.E. is quite busy. But there are easy ways to make the process easier. Read the instructions set by your teachers in accomplishing your MOA. Don’t forget to fill up important details that need to be followed like the signatures in every page. In accomplishing your TOR, it is important to know the nature of the task that is assigned to you and make sure to write them in accordance to your track. — Anne Oñas
Locating the IR in SIP: Most interns would agree that locating the IR in the Internship Program is challenging. This is because we get too lost in our work that it’s hard for us to see it. But there are life hacks that could help us beat this problem. Keeping a journal proves to be effective. Jotting down important realizations and ideas during the day would give us a clearer idea of what to write and where to start. Going back to the IRFS130 course guide and the SIP manual are also good refreshers. — Eunice Wagwag
Keeping Your Feelings in Check: When handling clients during internship, you will meet different kinds of personalities. And yes, that includes difficult people too. It’s tough to try and please everyone but remember that although you can’t control them, you can control how you think and feel. Don’t forget to apply the IRFS ideals- integrity, resilience, fraternity and sagacity when dealing with clients. It works! These are tools that will help you cope up in a dynamic environment. It may be challenging, but if you handle the situation well, you may even be able to improve your relationship and create further opportunities! Of course, you might also encounter some nasty co-workers. Again, it’s all about your attitude. Even if they do you wrong and frustrate you, everything boils down to how you view things; keep yourself positive because nobody can get you down if you don’t let them. Just don’t forget to talk about your feelings. Talking about things and expressing how you feel always makes things better. As they say, honesty is the best policy! — Phya Barrientos & Adrian Vargas
Dealing with the C-God Lead Tasks: Dealing with C-GoD Lead @ USC requires patience and a bit of responsibility. It’s definitely not a walk in the park; it’s a challenging task that would not only require your physical health, but also your mental health. You can also add your emotional wellbeing with those above requirements. Nonetheless, the C-GoD Lead task helps you become a more responsible citizen who advocates for good governance. Just remember that C-GoD Lead @ USC will not only give you a bigger picture; it will help you become part of that bigger picture. — Aia Apostol
Shifting Out and About: One of these days, you will look back and ask yourself: What could your SIP experience have been if you were at a different HE? You would find yourself tempted, weighing the cost and benefits in changing HEs, giving yourself a hard time about the risks. There are challenges that you will be encountering in changing HEs. These are: (1) looking for another HE, (2) preparing the requirements again, and (3) completing the new internship. It is a must that you give courtesy to your former H.E., adviser, and the department by informing them about your change of HEs. — Kim Robles
Going the Extra Mile in Time: Where does time factor in? It shows that time is an important and helpful contributing factor, but it is not the sole determinant in the value of learning experience. SIP requires 200 working hours. The number of hours you log in a day should not be an area of stressful focus to accomplish but a learning experience. Allow yourself ample time to meaningfully contribute to your HE. Extending your internship should be viewed as an increased opportunity for learning and professional immersion towards a more fruitful internship. — Therese San Juan
Healthy Living, Healthy Emotions: Each of us has different experiences of life’s journey. One may have a smooth, sailing journey and the other may be on rough roads. Ernesto Yturralde, experiential trainer and researcher, explains: "In the field of experiential learning methodology, the debriefing is a semi-structured process by which the facilitator, once a certain activity is accomplished, makes a series of progressive questions in this session, with an adequate sequence that let the participants reflect what happened, giving important insights with the aim of that project towards the future, linking the challenge with the actions and the future." — Patricia Piramide